Office Administrator

About Truss Beverage Co, a subsidiary of Ya YA Foods:

Ya YA Foods is a dynamic and high-growth manufacturer of liquid food and unique beverages. With over 30 years’ experience, we have evolved into a versatile manufacturer and co-packer of a variety of low acid and high acid beverage and liquid food items. We are a family-owned Canadian business who prides itself in its proven track record of satisfying the needs of global multi-national customers. We are a solution provider for our customers, always striving to exceed expectations in innovation, quality, service, and speed to market. For further information about us, please check our website at yayafoods.com

A career at Ya YA FOODS will offer you the opportunity to…

• Build a career, not just have a job
• Work in a dynamic and high-growth company with very skilled professionals
• Become part of a teamwork focused culture
• Be a part of an organization that supports your future growth path

Reports to: Senior HR Generalist

Responsibilities:

Administrator Responsibilities (50%)

Front Desk & Customer Service

• Manage front desk operations, welcoming visitors and maintaining the daily visitor logbook.
• Provide visitor access fobs/badges and ensure compliance with sign-in/out procedures.
• Answer and direct phone calls in a timely manner, respond to inquiries, and take messages as required.
• Assist senior leadership with administrative support related to customer visits, meetings, and special projects. Manage incoming and outgoing mail, shipping arrangements, and courier services.

Office Administration

• Prepare and track Purchase Orders (POs), liaising with the Purchasing team and external vendors/suppliers for large-scale orders.
• Support the purchasing process for office supplies and maintain organized procurement records.
• Prepare expense reports, verify receipts, and documentation.
• Maintain office supply inventory and arrange for servicing of office equipment.
• Support the Human Resources team with administrative tasks and documentation.
• Coordinate hospitality logistics for internal and external stakeholders, including room setup, signage, refreshments, and welcome materials.
• Support with facilitating orientation sessions for new employees.
• Maintain confidential records securely.

Corporate Affairs Responsibilities (50%)

Events & Employee Engagement

• Support the planning, coordination, and execution of internal and external corporate events (i.e., Town Halls, employee engagement events etc.)
• Liaise with vendors, suppliers, and contractors to obtain quotes and coordinate materials required for events.Track event budgets and expenditures for all Corporate Affairs initiatives and Events.
• Collect employee attendance data and feedback to evaluate satisfaction and engagement to improve future events.
• Capture photos, videos, and highlights from events and internal milestones to support employer branding.

Marketing and Communication:

• Assist in creating marketing materials, presentations, and employer branding initiatives to enhance company reputation.
• Maintain internal communication channels (intranet, digital screens – TVs, Teams Channels, Distribution Lists, Bulletin Boards), ensuring content is accurate, engaging, and refreshed regularly.
• Partner with HR, Leadership, and Operations to ensure consistent messaging across all sites.
• Support Corporate Affairs and HR with drafting, formatting, and posting internal communications.
• Support reputation management by monitoring news, social media, and community feedback related to Ya YA Foods.
• Procure and track inventory of all needed swag, merchandise and branded items for internal and external events.

Community Relations

• Support relationships with local community organizations, industry associations, and advocacy partners.
• Assist with coordination of community initiatives and corporate sponsorships.

ESG and DEI Initiatives

• Support Environmental, Social, and Governance (ESG) initiatives.
• Assist with Diversity, Equity, and Inclusion (DEI) initiatives and programs across the organization.

Other Duties

Support with Health and Safety related administration, including health and safety documentation, Joint Health and Safety coordination, and supply inventory.
Monitor security cameras and reporting as it relates to food safety, physical safety and visitor access.
Other duties as assigned.

Profile

• 1+ year of experience in office environment is an asset
• College Diploma or Degree in Business, Communications, or Administration is an asset
• Demonstrated customer service skills with 1+ year of experience in a customer service role is required
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
• Experience with basic design tools such as Canva, MailChimp or similar platforms is considered an asset
• Basic understanding of media relations or corporate communications practices is an asset
• Experience with internal communication tools such as SharePoint, Mailchimp, Screen Cloud is an asset
• Experience coordinating with external vendors, printers, creative agencies, and community partners is an asset
• Strong interpersonal and verbal/written communication skills to collaborate with cross functional teams
• Detail-oriented and highly organized to meet and respect deadlines
• Respectful of confidentiality
• Autonomous, resourceful, proactive, multi-tasker, and positive can-do attitude
• NB: Successful candidates will be required to provide photo ID, banking details, a valid SIN number, and (if applicable) a valid work permit

Why Join Us

We believe that the key to creating and growing a successful business is by investing in our people—some of whom have been a part of our team for over 30 years. This is at the core of who we are, what we do, and how we grow our business—as a versatile, automated manufacturer and co-packer of a wide-variety of beverages and liquid food items. In our view, a happy team means a better workforce, a better product, and more satisfied customers.

Furthermore, we encourage different perspectives and celebrate diversity in our workforce, where every employee has the opportunity to realize their full potential in a working environment that is supportive of everyone. Upon request, we will gladly provide accommodations to any candidate with a disability taking part in the selection process.

We are committed to fair and transparent pay practices. Final compensation will be determined based on experience, qualifications, and internal equity.

*this posting is for an existing vacancy in the organization*

8-hour regular day shift
40 hours weekly