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Client/Office Support

WELCH -LLP - Belleville

Welch LLP is hiring a Client/Office Support professional for their Belleville office, part of the Quinte Region Practice.
This role involves hands-on administrative support, working closely with team members, senior accountants, partners, and clients. You’ll deliver exceptional client service with a focus on confidentiality and discretion, while contributing to an environment that values respect, professional growth, and work-life balance.

If you are interested in this opportunity with a growing, flexible, and dynamic organization, please apply by sending your cover letter and resume to [email protected] with the subject line “Client/Office Support  – Belleville”

QUALIFICATIONS:

  • Post-secondary  diploma in Business Administration or related field is preferred
  • 1-2 years in an administrative role
  • Minimum 1 year of administrative experience in a busy professional services environment is preferred
  • Proven computer skills including Microsoft Office suite (Word, Excel, Outlook)
  • Experience delivering outstanding Client service and representing the Firm as the first point of contact with clients
  • Possesses excellent communication skills
  • Demonstrates organization skills and attention to detail
  • Ability to follow directions, instructions/procedures efficiently and accurately
  • Developing and maintaining relationships with clients and staff
  • Effectively managing, organizing and planning your time
  • Ability to work under pressure and with tight deadlines
  • Multi-tasking efficiently in a fast-paced environment while meeting deadlines
  • Demonstrates strong teaming skills and experience reporting to multiple people
  • Ability to work with numbers; demonstrates accuracy
  • Ability to work overtime as required, including tax busy season
  • Ability to work onsite in Belleville, Ontario

Client/Office Support

RESPONSIBILITIES:

Client Support

  • Greeting visitors, answering phones and directing calls
  • Maintaining pickup mail cabinet
  • Preparing CRA enclosure letters
  • Printing, collating, and saving various tax returns
  • Processing payments
  • Processing T1’s and other government filings
  • Running/reviewing AR statements
  • Scanning documents, communications, coordinating logistics, etc.
  • Setting up new clients
  • Typing, editing, and proofreading documents
  • Working on client communications as requested

Office

  • Assisting with A/R follow-up
  • Arranging lunches/social activities
  • Backing up other administration staff
  • Completing weekly timesheet and WIP reports
  • Completing monthly Partner meeting reports
  • Contacting vendors for maintenance, repairs & emergency contacts
  • Coordinating and preparing for meetings
  • Coordinating couriers and mail
  • Distributing Federal & Ontario Budgets
  • Keeping office tidy and stocked, including kitchen and supply cabinets
  • Maintaining file destruction procedures: updating/sending destruction memo, list and arranging shredding
  • Maintaining phone system, copiers and office equipment
  • Making bank deposits
  • Ordering supplies
  • Providing general support for professional staff in the office
  • Providing liaison between offices
  • Testing Fire alarm & emergency lighting
  • Working on other communications or special projects as requested

You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.

Work in Quinte as a division of The Bay of Quinte Regional Marketing Board is committed to acknowledging, appreciating and understanding the Indigenous peoples’ historic connection to this land and to raising awareness by building relationships in collaboration with Indigenous partners and communities. 

We recognize and acknowledge that we are living and working on the traditional territory of the Wendat, Mississauga, Anishinaabeg and Haudenosaunee which includes the Kenhtè:ke Kanyen’kehá:ka (Mohawks of the Bay of Quinte) with whom we work in direct partnership with. 

This partnership focuses on the common goal of celebrating the region with the Kenhtè:ke Kanyen’kehá:ka who are equal partners within the organization and at the Board of Directors table contributing to the mandate and operations.

This mandate includes listening to, learning from, and collaborating with the Kenhtè:ke Kanyen’kehá:ka and actively incorporating their culture and heritage into the practice of responsible destination marketing and management of the region.

We understand that this land acknowledgement is only a small step towards the larger process of reparations and reconciliation.