Loyalist College
About Loyalist
Loyalist College is built upon the lands governed by the Dish with One Spoon wampum agreement. We affirm and thank the Haudenosaunee, Anishinaabeg and Huron-Wendat nations for their continued caretaking of the land. At Loyalist, we empower our students with wraparound support services and hands-on training to succeed on any path they choose. Our academic programs are responsive and innovative, designed to solve pressing social and economic challenges and meet the evolving needs of our regional industry and community partners. Our graduates enter the workforce equipped with the knowledge they need to be better global citizens, and with future-focused skills to lead change in their fields. With a presence in Belleville, Bancroft, Port Hope, Tyendinaga and Toronto, we believe our institutional responsibility extends beyond the classroom to seeing the big picture for the communities we serve. Our expertise in applied research and deep connections to local industry support economic development, to the benefit of businesses, entrepreneurs, changemakers and innovators. Our commitment to decolonization, and the pursuit of a more inclusive, equitable world, means we hold ourselves accountable to the diverse perspectives, cultures and experiences that shape our communities.
Position Summary
Reporting to the Registrar, the incumbent leads enrolment management processes and manages student inquires for distance (online) apprenticeship programs. The incumbent also provides clerical support and assists with student inquiries for all credit transfer processes.
Duties and Responsibilities
- Liaise with Skilled Trades Ontario (Ministry) for information regarding eligible apprentices; manages related data and information.
- Liaise with Academic Schools regarding apprenticeship seat purchase plan (intakes and maximum enrolments).
- Create and manage course registration numbers (CRNs) each term
- Issue apprenticeship invitations, in accordance with Ministry guidelines
- Assist with monitoring seat confirmation requests and web self-registrations during the registration period to ensure seat maximums are respected and manage waitlists, as needed
- Run reports, student lists, and transcripts for internal and external use
- Respond to student inquiries related to eligibility, registration process, fees, and progression
- Update Ministry apprenticeship database
- Maintain and update program information
- Assist Credit Transfer Coordinator with student inquiries, credit transfer applications, credit transfer fees, and credit transfer information
- Review information to identify applicants who may be eligible for credit transfer
- Assist with outreach to prospective students and applicants who may be eligible for credit transfer
- Assist with recruitment activities
- Research credit transfer policy, procedure, and student communication best practices
- Assists with College events, including but not limited to convocation and open house
- Other duties as assigned
Qualifications
- Two-year post-secondary diploma
- Minimum two (2) years of experience in an academic environment or office environment
- Experience with information management and record management in a system or database
- Excellent planning, organizational, and time-management skills
- Strong attention to detail
- Strong problem-solving skills
- Excellent interpersonal and communication skills
- Ability to work independently and as part of a team
- Initiative and ability to prioritize and work under pressure within specified timelines
- Proficiency with Microsoft Office Suite, including Excel
- Demonstrated commitment to truth and reconciliation, valuing diversity, and contributing to an inclusive and accessible working and learning environment.
Please note:
Following an offer of employment, candidates with Canadian credentials will be required to provide official transcripts from the granting educational institution(s); candidates with international credentials must provide World Education Services (WES) www.wes.org/ca evaluation (at their own cost) confirming Canadian equivalency of their credentials.
Loyalist is committed to promoting a diverse and inclusive college community. We encourage and welcome applications from marginalized and equity seeking groups. Loyalist College is committed to accommodating applicants with disabilities throughout the hiring process. If you have accommodation needs, please inform us as soon as possible by sending an email to [email protected].
We thank all applicants, however, only those selected for an interview will be contacted.
To apply for this job please visit ca.indeed.com.