Office Administrator & Experienced Bookkeeper

Office Administrator & Experienced Bookkeeper

30+ Hours Per Week · Hybrid Position

Ready to join a growing entrepreneurial team where your skills, ideas, and initiative truly matter?

At Katlyn Alyssa Inc., we’re building something special — a people-first bookkeeping company that blends precision with heart, efficiency with optimism, and growth with intentionality. We support small to medium business owners across Canada, helping them find clarity, confidence, and calm in their financial operations.

We’re searching for a multi-skilled Office Administrator & Experienced Bookkeeper who thrives in an environment where no two days look the same. Someone who’s just as comfortable reconciling bank accounts as they are organizing inboxes, coordinating client communication, managing tasks in cloud software, or even helping with light social media work.

If you love taking ownership, moving fast, solving problems, and playing a key part in a fast-growing team — this is your place.

What You’ll Do

Office Administration

• Manage inboxes, follow-ups, scheduling, and document organization.
• Handle client-related inbound and outbound calls — requests for information, updates, reminders, follow-ups.Coordinate
• internal workflows and help keep projects and tasks moving forward.
• Provide general support that keeps the business running smoothly day to day.

Bookkeeping

• Manage full-cycle bookkeeping for multiple small business clients — including reconciliations, invoicing, HST, payroll, and financial reports.
• Maintain clean, accurate QuickBooks Online files and support year-end preparation.
• Organize, code, and track receipts through Dext.
• Follow internal processes and deadlines using Monday.com.

Social Media & Creative Support

• Assist with basic social media management — posting, scheduling, and organizing content.
• Use Canva (or similar tools) to edit or prepare light visual content.
• NOTE: If you have the skill to create graphics, captions, or campaigns from scratch — please highlight this in your application. It’s a major bonus.

Team & Process Development

• Bring forward ideas that improve efficiency, communication, and workflow.
• Take ownership of tasks, make informed decisions, and move quickly when needed.Seek clarity when required — and
• confidently run with something when direction is given.
• Act like a builder, not just a doer.

You’ll Thrive Here If You:

• Have 2–5 years of bookkeeping experience, managing multiple client files end-to-end.
• Bring office admin experience, including inbox management, organization, and client coordination.
• Are comfortable with modern tools: QBO, Dext, Slack, Monday.com, Canva, Excel, Google Workspace.
• Communicate clearly, confidently, and professionally — written and verbal.
• Enjoy teamwork, but have no problem executing independently and taking initiative.
• Are energized by a fast-moving, entrepreneurial environment where your input isn’t just welcomed — it’s needed.
• Can take calculated risks, move quickly, adjust based on feedback, and understand that in growing companies, speed wins.
• Love supporting people and helping businesses thrive.

The Details

• Hours: 30+ hours per week (within Monday to Friday, 9–5).
• Location: Napanee, ON: Hybrid (Occasional in-office required)
• Compensation: $24–$28/hour, based on experience and skill. Benefits after 6 months.
• Start Date: As soon as we find the right fit.
• Growth: Expansion of hours and responsibilities available as the company grows.
• If leadership or expanded responsibility interests you, note it in your cover letter.

About Katlyn Alyssa Inc.

At KAI, bookkeeping isn’t just numbers — it’s people, clarity, and impact. Guided by our SOAR values — Supportive Care, Optimistic Spirit, Accountability in Action, and Ripple of Impact — we bring energy, empathy, and excellence to the financial operations of small businesses.

We’re a team that’s collaborative, ambitious, and deeply committed to doing great work with great people. If you’re ready to join a fast-growing, values-driven company where you can make a real difference, we’d love to meet you.

Apply today with your resume and a short note sharing why you’re excited about this role — and what strengths you bring to a hybrid position like this.

Let’s build something meaningful together.

Let’s make numbers feel good again — together.

Send Resume to: [email protected]

Job Types: Full-time, Permanent

Pay: $24.00-$28.00 per hour

Expected hours: 30 per week

Benefits:

• Dental care
• Extended health careFlexible schedule
• Vision care
• Work from home

Work Location: Hybrid remote in Greater Napanee, ON