Website Contrast Media
At Contrast Media we’re fostering an environment where creativity and innovation thrive.
We are a full-service, creative design and marketing agency dedicated to empowering small to medium sized businesses by bringing their brands to life. Our team is made up of industry rockstars with expertise in marketing, strategy, design, production, videography and more! We are bold, ambitious and love a good challenge!
Our dynamic and creative team at Contrast Media is seeking a highly organized and data-driven full-time Administrative Assistant/Project Coordinator to support our team and drive project success. If you thrive in a fast-paced environment, possess excellent communication skills, and have a passion for numbers, we want to hear from you! Join us to play a pivotal role in coordinating projects, managing administrative tasks, and contributing to our mission of delivering exceptional creative marketing and design solutions.
What you’ll do to be successful in this role:
- Serve as the first point of contact for visitors and clients, warmly greeting and welcoming guests as they arrive to the office.
- Handle incoming phone calls and email correspondence professionally, directing inquiries to the appropriate team members to ensure efficient communication.
- Assist in preparing client proposals, contracts, and other essential documents, while maintaining and fostering strong relationships by ensuring clear and professional communication.
- Track timelines, budgets, and deliverables regularly, providing project updates to team members to keep everyone informed.
- Monitor accounts receivable and proactively liaise with Director of Operations on a weekly basis
- Foster a positive and collaborative work environment by assisting team members with various tasks and projects as needed.
- Organize and maintain comprehensive project documentation, files and printed samples, ensuring easy access and retrieval.
- Maintain confidentiality and exercise discretion when dealing with sensitive information or high-level communications.
- Duties described may be modified as needed to support Contrast Media and Homestead Marketplace
What you’ll bring to the team:
- Experience in an administrative or project coordination role, demonstrating strong organizational and multitasking skills
- Experience in handling financial tasks such as processing invoices, managing budgets, and tracking expenses.
- Proficiency in Microsoft Office Suite ( Excel, Word, Powerpoint). Knowledge of Google Suite is an asset (Docs, Sheets, Drive)
- Knowledge of Quickbooks is an asset
- Familiarity with project management tools and software (like Asana, Toggl, or similar platforms)
- Excellent verbal and written communication and willingness to collaborate with a team
- Experience within a creative environment is an asset
- Basic understanding of social media platforms and their analytics would be beneficial
Benefits + Perks we offer:
- Comprehensive medical and dental benefits so you can take care of yourself and your family
- Exclusive employee discounts at all the Homestead Marketplace companies including Leon’s, Custom Carts, the Factory
- Store, Battery Outlet, Wheels and Waves, Shoeless Joe’s, BeaverTails, Eggsmart, Anytime Fitness and Homestead Adventure Park!
- Access to multi-faceted training opportunities to help support you in your professional development
- Team Building and company events to get to know the people you work with outside of the office too!
- Brand new 6,000 sq. ft. office with state-of-the-art technology
Details
- Full-time employment
- 9am – 5pm
- 6 Douglas Road, Trenton ON
- Compensation based on experience
Contrast Media Inc. is committed to equal opportunity and fair treatment for all. The company prohibits discrimination on the basis of age, race, disability, ethnicity, marital or family status, national origin, religion, gender, sexual orientation, veteran status, genetic information, gender identity, medical condition or any other characteristic protected by law.
Job Types: Full-time, Permanent
Expected hours: 37.5 per week
Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Store discount
- Vision care
Schedule: Monday to Friday
Experience: Project Coordination: 1 year (preferred)
Work Location: In person
Application deadline: 2025-07-18
