Office Coordinator

Full job description

Chemelex is a global leader in electric thermal and sensing solutions, protecting the world’s critical processes, places and people. With over 50 years of innovation and a commitment to excellence, we develop solutions that ensure safety, reliability, and efficiency in diverse environments – from industrial plants and data centers to people’s homes. We deliver future-ready technologies, advanced engineering capabilities and local expertise backed by global standards. Our offering includes a leading portfolio from our trusted brands: Raychem, Tracer, Nuheat and Pyrotenax.

HR Coordinator Tasks:

• Provide support for employee inquiries and questions (i.e. Benefits, HRIS System, Payroll) and escalate issues as appropriate.
• Run weekly payroll for Union population, and other tasks pertaining to union payroll.
• Assist with time and attendance program for hourly workforce.
• Assist with Short Term Disability submission, and work on RTW plans.
• Aid with employee relations investigations.
• Provide additional HR support in areas such as; policy administration ( updating policies) talent acquisition and onboarding, new hire training coordination.

Office Coordinator Tasks:

• Assist with the creation and distribution of employee communications.
• Assist H&S with tasks such as managing Contractors ( Contractor Training, badge creation, liability insurance tracking) assisting with incident tracking and corrections.
• Assist Engineering department with change actions as it relates to SOPs, Policies etc. ( Current system is Enovia)
• Coordinate and track training data for site.
• Invoice payment.
• Greet visitors, follow sign in/ security requirements, and direct them to the appropriate person or department by appointment. Assist customer visits.
• Make travel arrangements for employees as needed.
• Provide additional administrative support as required to ensure smooth office operations. Oversee front desk operations, coordinate office lunches, and plan company events to ensure smooth and efficient office functioning
• Act as a backup for Purchasing when needed.
• Other office administrative tasks as required.

Pay Transparency

Chemelex’s pay scale is based on the expected range of compensation for this job and the employee’s work location. Employee pay within this range will be based on a combination of factors including knowledge, skills, abilities, experience, education, and performance. Where federal, state, or local minimum wage requirements exist, employee pay will comply.

Compensation Range: $60k-$65k CAD

Depending on the position offered, employee may be eligible for other forms of compensation.

At Chemelex:
We protect places of progress through electric excellence.
Pioneering plants, sprawling data centers, busy transport hubs, and your own home. These are the places that bring progress to the world, and the places that we protect with time-tested technologies, advanced engineering, and a suite of services. Because here, excellence is everything.

Our Dimensions of Excellence reflect the core values of Chemelex. Together, they inspire our decisions and guide our actions – defining excellence in our work for colleagues, customers and communities.

• Experts with empathy
• Explorer mindset
• Example for others
• Exceptional impact

​We are committed to equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by national, federal, state or local law.