Secondary Office Administrator

Job Opportunity
At the Algonquin and Lakeshore Catholic District School Board, we are guided by a strong system of values that promote dignity and respect for every individual. We believe diversity makes us stronger and are committed to removing barriers and creating a workplace that is inclusive and welcoming to people of all backgrounds, cultures, genders, and abilities.

Job Title:
Secondary Office Administrator, Full Time

Eligibility:

This position is open to all CUPE employees. Preference will be granted in accordance with the Collective Agreement for CUPE local 1479 to permanent internal candidates. Temporary employees will have their applications considered prior to external applicants.

Full Time Equivalent:

1.0 FTE

Assignment:

• Effective immediately.
• Permanent 12 Month position.
• Working 35 hours per week.
• 7 hours per day, 5 days a week.

About the ALCDSB

The Algonquin and Lakeshore Catholic District School Board serves approximately 12,000 students, employs over 1,400 full-time equivalent staff, and covers a geographical area of more than 16,000 square kilometers (Whitney in the North, Picton in the South, Trenton in the West, and Kingston in the East).

The ALCDSB builds faith-filled learning communities where each member is loved, inspired, and successful.

Position Summary

The Secondary Office Administrator works under the direction of the Lead Office Administrator and is responsible for assisting school administration in the operational function of the main office. The Secondary Office Administrator assists in ensuring the smooth operation of the secondary school administrative functions as directed by the Principal. These functions include the inputting of data, the recording of attendance, the collection, recording and compilation of reports, the daily bookkeeping requirements of the school, the implementation of school inventory system, the provision of general office assistance to teachers, the provision of assistance in the welfare of students and the maintenance of student records through accurate and updated OSR entries. The Secondary Office Administrator may assist in the post-secondary application process and the organization of the school’s graduation.

Qualifications

• High School Diploma and office administration courses at a community college
• Two years previous office administration experience;
• Ability to keyboard 55 w.p.m;
• Computer literate, knowledge and experience in the use of word processing and spreadsheet programs in keeping with the latest programs supplied by the Board;
• Knowledge of in-house computer program;
• Excellent interpersonal skills and public relations skills;
• Excellent command of spelling, grammar and punctuation;
• Demonstrated ability to work independently with judgment, tact and discretion;
• Ability to initiate and respond to, in a mature manner, requests for information from a variety of sources;
• Excellent administrative, coordination, organizational and management abilities;
• Ability to speak French is an asset
• Ability to work under pressure

The Board is seeking candidates who demonstrate the following core competencies:

Communication

Shares and receives information and ideas in a variety of ways and adapts to the needs of the audience to ensure the message is understood.

Innovation

Creates, develops and implements new processes or services with the aim of improving the learning community for all.

Interpersonal Relations

Displays characteristics and personal attributes that enhance communication and interactions. Establishes and maintains harmonious professional relationships by demonstrating respect and sensitivity to all.

Leadership

Motivates groups of people, while maximizing the efforts of others to achieve a common goal.

Planning and Organization

Plans, organizes and coordinates time, resources and tools to meet established goals.

Professional Integrity

Models strong ethical or moral principles and always follows them, regardless of who is present.

System Thinking

Sees, acknowledges and contributes to the shared mission and vision of the Board. Approaches all work done within ALCDSB as being part of a larger system that is inter-related with strategic plans. Understands that work done in one part of ALCDSB impacts a variety of groups inside and outside of the Board.

What we offer 

• Extensive benefits; health, drug, vision, dental, and health care spending account
• Employee and Family Assistance Program
• Staff Wellness resources
• Ongoing learning and career growth

Application and Requirements

Applicants will only be accepted through Apply to Education.

As a condition of employment, the successful candidate must provide a Criminal Background Check (CBC) with vulnerable sector screening current within six months of date of hire.

In compliance with the Accessibility for Ontarians with Disabilities Act (A.O.D.A.) we will make the necessary accommodations for applicants who require accommodations. Please contact the Human Resources Department by email to make an accommodation request.
All information received relating to a candidate’s required accommodation will be addressed confidentially by Human Resources.

While we thank all those who have applied, only those candidates selected for an interview will be contacted.