Office Administrator

Office Administrator — Napanee & Kingston Office (Full-Time, On-Site)

Company: Century 21 Lanthorn Real Estate Ltd.
Location: Napanee, Ontario & Kingston, Ontario
Schedule: Monday–Friday, 9:00 a.m. – 5:00 p.m.
Experience: Office or administrative experience (real estate experience an asset, not required)

About Century 21 Lanthorn

For more than 45 years, Century 21 Lanthorn Real Estate Ltd. has been a trusted name across southeastern Ontario, with offices in Belleville, Trenton, Madoc, Picton, Napanee and Kingston. Our team-first culture and “we go further together” mindset have made us one of the most productive Century 21 brokerages in Canada. We value collaboration, professionalism, and individuality — and we’re looking for an energetic Office Administrator who embodies those same qualities.

About the Role

As the Office Administrator in our Napanee & Kingston locations (split through the week), you’ll be the welcoming face of the brokerage and the backbone of daily office operations. This role blends customer service, administrative precision, and light marketing support. You’ll work closely with agents, clients, and management to keep everything running smoothly.

Key Responsibilities

• Greet clients and visitors, answer calls, and direct inquiries with warmth and professionalism
• Process listings, offers, and trade files; ensure documentation is complete and compliant
• Support agents with printing, scanning, filing, forms, and onboarding needs
• Maintain office supplies, organize mail and couriers, and open/close the office daily
• Complete digital filing, checklists, and routine banking
• Post light social media updates and assist with website maintenance (no design work required)
• Assist agents with propriatry system tools

What You’ll Bring

• Exceptional attention to detail and accuracy
• Strong organizational and multitasking skills
• Friendly, positive communicator who enjoys working with people
• Comfortable learning new technology and web-based platforms
• Dependable, professional, and proactive in a fast-paced environment
• Experience with Google Workspace
• Experience with Canva
• (Nice to have) Familiarity with real estate software such as WEBForms/Skyslope, ShowingTime, DocuSign/Digi-Sign, Matrix/REALM, or Lone Wolf

Why Join Century 21 Lanthorn

• Work in a collaborative, team-oriented brokerage where support and communication matter
• Join a brand recognized worldwide for excellence and trust
• Learn and grow within the dynamic world of real estate administration
• Be part of a company that values initiative, individuality, and long-term relationships

How to Apply

Please submit your resume and a short cover letter to [email protected].
We’d love to hear about a time your attention to detail made a difference!

Job Types: Full-time, Permanent

Pay: $18.50-$20.50 per hour

Benefits:

• On-site parking

Ability to commute/relocate:

• Greater Napanee, ON K7R 4B7: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you prepared to work 1/2 the week in Kingston & Half the week in Napanee

Experience:

• Office: 1 year (required)

Language:

• English (required)

Work Location: In person